AUDIT AND INSPECTION SUPPORT. ACCOUNTING SERVICES FROM UBC

Audit, accounting support and preparing a business for an inspection

An owner needs an audit not as a formal tick-box exercise, but as an independent check of how accurately the figures reflect real operations and whether they are suitable for decision-making. Properly organised work shows where the accounting records support the business model and where the data require explanation, reconciliation or a process change.

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Before the review begins, the objective, period, materiality, scope of reporting, access to data and format of the final result are agreed.

When the service is needed

The task is defined in advance: statutory audit of financial statements, voluntary review, tax diagnostics, preparation for a transaction, restoration of accounting records or support during an inspection. Each procedure has its own level of evidence, sampling and responsibility.

For the owner, it is important to link audit and accounting support with the contractual model, budget and launch calendar. The decision should take into account not only formal documentation but also how the company will confirm its data to customers, the bank, partners and government authorities.

Work starts by defining the scope of the task. UBC analyses the source information, separates mandatory actions from internal management decisions and forms a procedure that matches the scale of the business and the planned model of audit, accounting and inspection preparation.

What has changed in the procedure

Previously, documents were supplied to the auditor mainly in paper folders, and a significant part of the review took place after year-end. Communication with supervisory authorities was also built around personal delivery of documents and written requests.

In 2026, accounting records, tax reporting, source documents and banking data are increasingly available electronically. This speeds up sampling and reconciliation, but requires well-designed access, data protection, change logging and a single agreed version of documents.

Digitalisation has reduced some technical operations, but the quality of source data has become even more important. An electronic system compares information faster, while discrepancies in the company name, authority, addresses, licences, activity codes or project documentation lead to requests, suspension of review or repeated filing.

A comparison of the previous and modern procedures is useful for a business owner: it explains the origin of familiar terms and at the same time shows which document, register entry, electronic notice or authority decision confirms the right to conduct the activity today.

Comparison of approaches: before and in 2026

Sequence and main stages of providing the service

It is practical to organise the work in stages. This approach helps align the commercial objective, document set and responsibility of participants in advance and then control the result at each stage.

1. define the objective of the review and the expected format of the result;
2. agree the period, materiality and list of information systems;
3. prepare trial balances, reports and a register of source documents;
4. sample transactions and compare the accounting records with contracts and payments;
5. discuss identified issues with the responsible employees;
6. document the conclusions, correction plan and procedure for monitoring implementation;

After each stage is completed, a verifiable result is recorded: agreed source data, submitted package, registration number, decision, extract, licence or another document relevant to the service. This control makes it possible to move to the next stage of audit, accounting and inspection preparation without losing the logic of the business process.

What is needed to start work

For an initial assessment, there is no need to collect every possible document. It is enough to prepare the information required to determine the applicable procedure and make an exact list of further actions:

• financial and tax reporting for the selected period;
• accounting policy, chart of accounts and description of key processes;
• general ledger, registers and analytical exports;
• contracts, certificates, invoices, bank statements and HR documents;
• information on related parties, loans, security and litigation;
• access to electronic systems in an agreed secure format;

Where some documents are held by a partner, premises owner, designer, auditor or foreign participant, this is recorded separately in the working list. Requests can then be sent in parallel rather than making the entire schedule depend on one document that is still being prepared.

Service specifics and organisational matters

Even where filing takes place online, the main work remains managerial. Within the company, responsible persons must be appointed, source data agreed and consistency ensured for documents supplied to the registrar, bank, regulator or counterparty.

Audit and accounting support usually involve several company functions: management, accounting, legal, technical or commercial teams. The decisions of these participants should be based on one set of source data and one agreed version of documents.

The main risk is combining several different tasks in one request. An audit opinion, tax advice, restoration of source documents and representation during an inspection have different subject matter and are separated in the engagement agreement.

It is practical to maintain a concise register of control points: what was filed, who signed it, what number was assigned, where the electronic original is stored and who checks the next deadline. For ongoing services, a calendar of updates, reporting and change notifications is also established.

• separation of document preparation and independent review;
• a single file-transfer channel and request log;
• appointment of employees responsible for each area of accounting;
• recording the reasons for corrections, not only the new accounting entries;
• monitoring implementation of recommendations after the review is completed;

What you will receive as a result

For the owner, a normal result is not a separate certificate or system entry, but the ability to lawfully and predictably conduct the chosen activity, enter into contracts, receive payment and confirm the company's status to partners.

The working result is reporting and accounting data that the owner, bank, investor or partner can rely on within the agreed review, together with a clear plan for improving processes.

After completion, the company receives a clear working basis for audit, accounting and inspection preparation: employees know the procedure, documents are available for review, and the owner sees not only the legal status but also its effect on sales, settlements and the development of the business.

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