HOW A BUSINESS CAN START WORKING WITH PROZORRO
Prozorro gives an entrepreneur access to state and municipal customers through an open electronic system. To start, the owner first needs to determine which goods or services the business plans to sell to the state, at what price and on what contractual terms.
How a supplier works in Prozorro
A supplier works in Prozorro through an authorised electronic marketplace. After registration, a manager can find procurements by goods, services, DK 021:2015 code, region, customer and expected value. For the director, this is a sales channel where the terms of the future transaction are known before a bid is submitted.
Participation makes sense when the procurement subject corresponds to the company's actual range or services. The customer describes the technical characteristics, deadlines, place of performance, evidence of experience and contract terms. The supplier decides whether it can meet these requirements profitably and whether it has documents confirming this.
A qualified electronic signature is required for the signatory for actions where an electronic signature is prescribed by law or the marketplace. The authority of the director or another representative must correspond to the company's corporate documents. This allows the customer to establish who submitted the bid and who is entitled to enter into the contract.
Information about procurements, bids and concluded contracts is published in the electronic system within the law. For a new supplier, this makes it possible before participating to see competitors' prices in completed procurements, typical customer requirements and actual contract amounts in its product group. The owner can assess the market before spending money on preparing the first bid.
What to determine before first participation
The owner should determine the minimum price below which a sale ceases to make economic sense. The calculation includes purchase cost, salaries, logistics, taxes, bank costs, security, warranty service and the time spent waiting for payment. The director receives a limit within which the manager can compete for the contract while retaining profit.
Regular participation requires current information about the company, signatory, experience, staff and goods. The customer determines the specific list each time. It is important to distinguish permanent corporate documents from evidence that depends on the specific procurement: technical specification, price, warranty letters, estimate and delivery deadlines.
The entrepreneur also chooses the type of procurement in which it is more profitable to work. Standard goods can be sold through Prozorro Market after qualification for the catalogue. For goods, works and services with individual requirements, open tenders and other procurements provided for by the current rules offer more opportunities.
Working capital is a separate issue. The contract may provide for payment after delivery, so the director determines in advance what funds will be used to purchase the goods, pay salaries or finance logistics. If the entrepreneur needs a loan or supplier credit, its cost is included in the minimum contract price.
Result for the owner and director
After preparation, the director should see a list of suitable procurements, the minimum acceptable price, a package of permanent corporate documents and the conditions under which the manager can submit a bid without separate approval of every minor point. Key decisions on a large amount, security, financing the supply or unusual contract terms remain with the owner or director.
UBC can help the company enter public-sector sales with prepared corporate documents, confirmed signatory authority and clear commercial limits. The client gains the ability to find suitable procurements, submit bids and conclude contracts on agreed commercial terms.
It is best to begin the first sales with procurements where the goods or service are well known to the company and the contract term and amount correspond to its financial capacity. After successfully performing such contracts, the owner obtains confirmed experience that can be used to participate in larger procurements.
For the first months of work, it is useful to define product groups, regions and the maximum amount of one contract. This allows the owner gradually to build confirmed experience without taking on obligations exceeding the business's financial capacity. The limits can be increased after several successful deliveries.
UBC2 PROTECTED EXIT EN: approved corporate exit text; spelling/punctuation corrections only
Why Choose UKRBUSINESSCONSULT?
The principal activities of the UBC group include consulting, financial and investment services, searching for and selecting investors for businesses and arranging finance, the purchase and sale of established businesses in Ukraine, Europe and other countries, IT services, and commercial property development in Ukraine and abroad. For business development we also provide company registration in Ukraine, ready-made companies in the EU, company registration in England and other countries, corporate law, offshore and offshore company services, business consulting, audit, certification, LLC registration, registration of financial companies, asset management companies and investment funds, registration of joint-stock companies, securities and bond issues, and support for foreign investment.
Our continuously expanding network of regional and international partners directly assists in resolving our clients' matters when doing business both in Ukraine and abroad.
We are always focused on the result you need and will do everything required to achieve it within the necessary timeframe, taking detailed account of your wishes and requirements. Why is it better to start a business in Ukraine with UBC? The answer is simple: we have substantially more practical experience, resources and opportunities.
Frequently Asked Questions
How do you choose an electronic marketplace?
Compare account convenience, support, analytics, integrations and tariffs among authorised Prozorro marketplaces.
Which procurement is best to start with?
A procedure where the company fully matches the subject, can confirm its experience and has enough time to prepare the package properly.
Who sets the requirements?
The customer prepares the documentation within the current regulatory framework; the supplier assesses every condition before participating.
Does support guarantee a win?
The quality of preparation depends on the completeness of the documents and commercial calculation, while the result depends on the procurement terms, competition and the customer's decision.
Tender Participation Documents
Accounting and Tax Support for Companies
Legal Support and Compliance
Licences, permits, certification
Finance, Grants and Investment
International Trade and Market Entry
Digital Services for Companies
UBC and Partner Services Across Ukraine
Overview for Companies in Ukraine