CHANGES TO COMPANY DETAILS
Corporate changes should be registered before a bank, counterparty or tender receives outdated company information. The director, address, company name, KVED codes, participants, capital and charter should form one current set of data.
UBC prepares the corporate resolution, registration documents and materials for the subsequent update of banking and contractual information.
What has changed and from what date it takes effect
Changes to information about a legal entity that, under the law, is contained in the Unified State Register are subject to state registration. For an LLC, the corporate action starts with a duly adopted resolution of the participants or another competent body where such a resolution is required for the selected change.
Before filing the documents, it is advisable to determine one date from which the new corporate information should be used by the director, accounting team and persons signing contracts. This approach links the owners' resolution, the entry in the Unified State Register and the company's subsequent operations.
A change of name or registered location preserves the same legal entity and its EDRPOU code. Following state registration, the new details are used in documents, correspondence, invoices and contracts according to the nature of the change.
The registration action should be based on the final information that the owners are prepared to use going forward. If the director, address and charter are changed at the same time, the resolution and documents should use the same names, dates and powers. This gives the accounting team, bank and counterparties one clear set of new details.
Corporate resolution and state registration
Corporate rules should be structured around real transactions, financing and relations between owners. The resolution should precisely identify the change, the authorised person and the new information submitted for state registration.
Amendments to an LLC charter are governed by the Law of Ukraine "On Limited and Additional Liability Companies". For other registration actions, the required set of documents is determined by Law No. 755-IV and the nature of the information entered in the Unified State Register.
Several coordinated changes can be prepared as one corporate package where they are based on final information and proper resolutions. This reduces repeated document preparation and gives the company one current set of corporate data.
When changing a director, particular attention should be paid to the date on which the previous powers end, the date on which the new director's powers begin, and the documents required for the bank and contract signing. When the composition of participants changes, the corporate documents should reflect the new shareholdings and the information entered in the Unified State Register.
Unified State Register, bank, contracts and operational data
The company is ready to continue operating when the Unified State Register entry, the director's powers, corporate documents and banking data are consistent with each other. After registration, the director provides the bank, accounting team and key counterparties with the updated information to the extent relevant to the change.
The bank determines its own list of documents for updating the customer profile and signatory powers. For contracts, the new details, the procedure for notifying the parties and the documents confirming the director's authority are important.
The result for the owners is an up-to-date entry in the Unified State Register and one set of documents that can be used with the bank, in contracts, notarial actions and subsequent corporate resolutions.
For a company participating in tenders, obtaining financing or working with major customers, up-to-date corporate information has direct commercial value. A new extract, resolution, charter and director's documents can immediately be included in the documentation used for transactions and business correspondence.
Need support or a specialist in your region?
We will carry out an initial assessment, identify the required expertise and offer a UBC specialist or a relevant independent partner. We will provide the partner's contact details only with your consent.
Changes to company details are available with UBC support. A specialist will prepare the corporate and registration documents and coordinate the package to reflect the actual changes in your company.
Why is it better with UBC?
The main areas of the UBC group include consulting and investment services, assistance with obtaining credit and attracting investors, the purchase and sale of existing businesses, and commercial property development in Ukraine and abroad. Starting with the fundamentals - company registration in Ukraine, Europe and other countries and opening accounts with reliable banks - we also provide corporate law, offshore and offshore company services, business consulting, audit, certification, LLC registration, registration of financial companies, asset management companies and mutual investment funds, registration of joint-stock companies, securities and bond issues, support for foreign investment, construction licences, permits for design and construction, and other services for successful business in Ukraine. We provide a complete turnkey range of business services in the shortest practical time.
We always work exclusively towards the result you need and will do everything necessary to achieve it within the required timeframe, taking full account of your wishes and requirements.
Our continuously expanding network of regional and international partners helps resolve our clients' business matters both in Ukraine and abroad.
Why is it better to start a business in Ukraine with UBC? The answer is simple: we have considerably more practical experience, resources and opportunities to implement your objectives effectively. Our group has been and remains a leader in Ukraine in corporate services, while UBC's corporate structure comprises more than 10 companies operating in different business sectors.
Frequently Asked Questions
Can the director and address be changed at the same time?
Yes. If the documents and owners' resolutions allow it, several changes can be filed together. This is convenient when the new information has already been finally agreed.
When does the new director receive authority?
The new director receives authority in accordance with the owners' resolution and the law. For relations with the bank and other parties, the current information in the Unified State Register and documents confirming authority are also important.
Does the bank need to be notified of changes?
Yes, when the director, owners, address, name or other information in the bank's customer profile changes. The bank determines the required supporting documents under its own rules and financial monitoring requirements.
What should be done with contracts after a change of name or address?
The legal entity continues to exist, so the contracts remain in force. The counterparty is notified of the new details where they affect performance of the contract or the correspondence procedure.
Registration of a Sole Proprietor
LLC Registration in Ukraine
Transition from Sole Proprietor to LLC
Change of Director and Management Bodies
Ultimate Beneficial Owners and Ownership Structure
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Overview for Companies in Ukraine