HOW TO FILE REPORTS ONLINE
Electronic reporting allows the director to submit mandatory forms to government authorities without paper copies and keep electronic confirmation of acceptance. Three things matter to the company: the accountant knows the deadlines and current forms, authorised people have valid qualified electronic signatures, and the director can confirm that the report was actually accepted.
UBC can help organise the reporting calendar, authority and electronic archive so that the director controls the company's obligations without unnecessary bureaucracy.
What Electronic Company Reporting Is
Tax and other reports required by law can be filed electronically through the State Tax Service Electronic Account and other authorised services. An electronic document has legal significance under the conditions established by law, and the signature of an authorised person confirms that person's expression of will. For the director, this means the paper file is gradually replaced by electronic forms, signatures and receipts.
The scope of reporting depends on the tax system, employees, VAT, payments to individuals, type of activity and other circumstances. The accountant prepares a calendar for the specific company. The director only needs to see the form name, filing deadline, responsible person and acceptance status — these four items provide clear control without going into the accountant's technical actions.
Electronic filing is convenient because the client keeps the submitted document and the relevant receipts in one place. When the accountant or director changes, the company does not lose its filing history. The new responsible employee sees which reports have already been accepted and which deadlines are approaching.
Electronic reporting includes more than tax declarations. Depending on the employer's status and type of activity, the accountant also files other mandatory forms with government authorities. It is convenient for the director to have one calendar where all such deadlines are arranged by month. This is especially important after registering a new company, changing the tax system or hiring the first employees.
Qualified Electronic Signature, Deadlines and State Tax Service Receipts
A qualified electronic signature is issued to a specific individual. The director determines who is authorised to sign reports, while the accountant uses their authority in the prescribed manner. When the director or accountant changes, or when a key expires, the company needs to arrange new authority in time so that a reporting deadline does not depend on the old signature.
For the director, what matters is not that a file was sent but that its acceptance by the relevant authority is confirmed. In the State Tax Service system, filing status is confirmed by the receipts provided under the electronic document-flow rules. The accountant keeps them together with the filed form, and the director can confirm timely performance of the obligation when needed.
If a report contains an error or requires clarification, the accountant acts under the rules for the specific form and tax period. The director needs to see the final status and financial consequences: tax payable, overpayment, possible adjustment and payment deadline. This way, the director uses electronic reporting as part of the company's financial control.
A qualified electronic signature belongs to a specific person, so giving the key to another employee conflicts with the logic of a personal electronic signature. The director can grant the accountant proper authority and keep their own signature for documents that must be signed personally. This division simplifies a change of accountant and preserves the director's control over important documents.
How the Director Controls Reporting without Unnecessary Bureaucracy
For a small company, an annual calendar with the main forms and payments is enough. For a business with VAT, employees, several divisions or significant turnover, the director can receive a short monthly report: what was filed, what was accepted, which taxes were paid and which deadlines come next. This gives the owner control over risks without duplicating the accountant's work.
The electronic archive should be organised by period: filed form, receipts, tax calculation and documents explaining material figures. Specific people receive access by decision of the director. When work is handed over to a new accountant, the owner receives the complete package and can continue without reconstructing information from correspondence and different computers.
A UBC specialist can help the director determine the reporting set, distribute authority between people and organise the electronic archive. The result for the client is a clear calendar, confirmation that forms were accepted and the ability to see the status of tax and other reporting obligations at any time.
It is useful for the owner to link the reporting calendar to the tax-payment calendar. An accepted declaration does not replace timely payment of tax. When the director sees both dates, the required amount can be left in the account in advance and a cash-flow gap caused by a large payment at the end of the deadline can be avoided.
Why Choose Us?
The principal activities of the UBC group of companies include financial and investment services, assistance with obtaining finance and attracting investors, the purchase and sale of established businesses, IT services, commercial property development in Ukraine, Europe and other countries, company registration in Ukraine, business expansion into EU countries, corporate law, offshore jurisdictions and offshore companies, business consulting, audit, certification, LLC registration, registration of financial companies, asset management companies and mutual investment funds, registration of joint-stock companies, securities and bond issues, support for foreign investment, construction licences, permits for design and construction, and other services for successful business in Ukraine. We guarantee our clients a full range of turnkey business services within the shortest practical timeframe.
Our continuously expanding network of regional and international partners helps resolve our clients' issues effectively when doing business both in Ukraine and abroad.
We consistently work towards the result you need and will do everything possible to achieve it within the required timeframe, taking account of your wishes and objectives. Why is it better to start a business in Ukraine with UBC? The answer is simple: we have considerably more practical experience, resources and capabilities. We have been and remain a leader in Ukraine in corporate services, and the UBC corporate structure comprises more than 10 companies operating in different business sectors.
Frequently Asked Questions
Where Should the Work Start?
Start with the tax system, VAT and employee status, and the list of forms the company already files. On this basis, the accountant prepares a deadline calendar and the director appoints responsible people.
Can the Initial Review Be Carried Out Remotely?
Yes. The Electronic Account and other authorised services allow work with electronic documents remotely where the person has proper authority and a valid qualified electronic signature.
How Are Timing and Cost Agreed?
The cost depends on the number of forms, tax system, number of responsible people and the state of the electronic archive. The client agrees the scope of assistance before work starts.
What Does the Company Receive after Reporting Is Set Up?
The director receives a reporting calendar, a clear distribution of authority and an electronic archive of submitted forms and receipts.
How to Use the State Tax Service Electronic Account
Electronic Document Flow in a Company
Electronic Powers of Attorney and Representation
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