EXTRACT FROM THE REGISTER OF UKRAINIAN COMPANIES. EXTRACT FROM THE UNIFIED STATE REGISTER. ONLINE ORDER. UKRBUSINESSCONSULT — NO. 1 IN UKRAINE | COMPANY REGISTRATION | LICENCES

Information from Ukrainian State Registers: Extract, Statement and Certificate

The earlier overview explains which documents concerning a legal entity or individual entrepreneur could be ordered from Ukrainian state registers. The names of documents were not always used consistently in different years, so before ordering it is important to clarify exactly what the bank, notary, licensing authority, tendering organisation or other recipient requires.

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How the main documents differed

Extract from the Unified State Register contained an extended set of information as of the time the request was generated. It could state the entity's name and code, location, date of state registration, director, founders, activities, persons authorised to act without a power of attorney, and other registration information.

Statement from the Unified State Register was a shorter confirmation of registration status. It was used when opening a bank account, participating in procurement, applying for licences and in other procedures where it was necessary to confirm the name, code, address, director and the presence or absence of information about termination.

Certificate or information on registration actions made it possible to trace changes entered by the state registrar: changes of director, participants, name, location or other particulars. The exact contents depended on the register and the form of request.

What information is needed for the search

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The most reliable identifier of a Ukrainian legal entity is its eight-digit EDRPOU code. An individual entrepreneur is identified by their registration details. Where the code is unknown, the search should include the full or possible name, address, legal form, director's surname and any other information that will help distinguish the required entity from companies with similar names.

Before ordering, it is advisable to clarify:

• who exactly must be identified in the document and as of what date the information is required;
• whether the recipient accepts an electronic document with a verification code;
• whether a paper copy, translation, apostille or notarisation is required;
• what currency period or recency requirement has been set by the bank, notary or other institution;
• whether a history of changes is required or the current register status is sufficient.

What information could be shown

For a legal entity, the page from previous years listed the date and number of the registration entry, place of registration, form of ownership, governing bodies, charter capital, director, founders, separate subdivisions, persons with signing authority, principal KVED codes and contact details if they had been entered in the register. For an individual entrepreneur, it listed registration details, activities, contact information and authorised persons.

Not every statement contains the entire list. The scope of information is determined by the type of request, data availability and the rules of the relevant register. This is why the document name in a counterparty's letter is not always sufficient: it is preferable to obtain a list of the required particulars from them.

Electronic and paper form

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The earlier offer provided for an electronic copy and, where necessary, a paper document with delivery. For many register documents, the electronic form contains a number or code by which the recipient can verify authenticity. However, real-estate transactions, inheritance matters, banking procedures or cross-border use may require additional formalities.

The issue times and payment methods stated on the old page are historical service terms. Before ordering, the availability of the specific register, document format, actual timeframe and cost must be clarified.

Related register documents

• statement or extract concerning a legal entity or individual entrepreneur;
• information from the statistics authorities with KVED codes;
• information from the register of proprietary rights to immovable property;
• information on registered rights to a land plot;
• extract from the State Land Cadastre.

For practical use, it is important not merely to obtain a file, but to check whether it meets the purpose of the request and whether its code, name, director and ownership structure match the documents submitted with it.